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 BTEI PARTICIPANT CODE OF PRACTICE Sept. 2014 

 1.    ATTENDANCE

 (a)  It is a condition of acceptance on the BTEI Programme that each participant attends and participates fully (min. 80%)

in all his/her time-tabled classes.

 (b)  In the event of absence, please inform the BTEI Co-ordinator or Administrator prior to the absence or on the first morning

of the absence and where possible state the number of expected days of absence.

 (c)  Participants shall be required to submit a certificate from his/her doctor in respect of all absences in excess of 2 days

unless the co-ordinator is satisfied that there are exceptional circumstances, details of which will be recorded.

 (d)  Participants who have been absent without satisfactory explanation for ten consecutive days will be deemed to have opted

out of the programme and their BTEI place terminated.  Re-admission to the programme can only occur with the permission of

the AEO/BTEI Co-ordinator

 (e)  Participants who cannot maintain regular attendance on the course will receive two verbal or written reminders of their

commitment, followed by a final written reminder, the result of which will be that the individual will be removed.

 (f)  Students must sign in daily recording their time of entry and if leaving before the end of the day must sign out. Those leaving

at the end of the working day are not required to sign out.

 

2.    TIMEKEEPING

Participants must arrive on time for all their time-tabled classes and remain in class until the end of each session. Participants

wishing to leave the Centre before the end of their timetabled classes must inform the BTEI administrator as well as the subject

tutor in question.

 

All late arrivals into, and leaving early out of, all classes (after a 5 minute grace period) will be recorded by the tutor. Once a student

accumulates 3 late arrivals or leaving early the tutor will discuss the matter with the student. If these instances accumulate to 5

instances the matter will be brought to the attention of the coordinator, who will discuss the matter with the student. If the

matter is not resolved satisfactorily with the coordinator the student would be removed from BTEI

  

3.     WORK AND ASSIGNMENT DEADLINES

 (a)  Each participant must make every effort to do the work necessary to meet the requirements of each subject on his/her

timetable. 

(b)   It is important that participants meet assignment deadlines. Assignments may only be submitted to the relevant subject

tutor and must be the students own work. All sourced information must be referenced and copying work from fellow students

is not acceptable. Plagiarism is a serious breach of acceptable practice and will result in student’s work being withdrawn from certification.

 (c)  Students must keep a copy of submitted material as assignment material will not be returned to the student

(except in practical areas such as Art or Woodwork).

 (d)  Students are entitled to one week of grace on assignment submissions (excluding group activities and examinations).

 (e)  Students are only permitted to progress onto further terms where there is a reasonable expectation that the learning

outcomes of the course are successfully achieved.

 

4.      EXAMINATION DATES

 Examination dates will be issued to participants as soon as they become available.

 

5.      BOOKS AND MATERIALS

 Text books and materials are supplied on loan and return basis to participants.

 

6.      SMOKING

Smoking (including electronic smoking devices) is not permitted in the College. Students cannot take smoking breaks during

scheduled class times. Throwing cigarette butts on the ground is littering and would incur a fine of €150.00. CCTV evidence

may be used to enforce this.

 

7.    FOOD AND REFRESHMENTS

Food and Refreshments (incl. sweets) may only be taken in the hall. Chewing gum is not permitted in the building. Capped bottled

liquids are permitted in class but not beside computers.

 

8.     EQUIPMENT

 (a)  Students must take care of all equipment and must not remove any equipment.

 (b)  During class IT equipment can only be used when approved by IT tutor or BTEI Co-ordinator and is only available for

course related activities and not personal use.

(c)   Toilet facilities must be left as they are found and if they require attention please report it immediately. The wheelchair

accessible toilet is only available to wheelchair users.

 (d)  WATER STATION. Students are encouraged to bring their own bottles with a non-spill lid and refill bottles from the water          station.

 (e)   USB’s & Calculators – These storage devices are issued to students Free of Charge but where students lose the equipment

they may have to pay for the replacement.

 

9.      GRIEVANCE PROCEDURE

 (a)  If you are having a difficulty with any aspect of your learning, you should consult the appropriate Subject Tutor.

 (b)  Depending on the nature of the complaint the issue may be resolved following discussions with the Subject Tutor

and BTEI Co-ordinator.

 (c)  If the above procedure does not resolve your complaint the matter can be referred for the attention of the AEO.

 

 10.       COMPUTER/INTERNET USAGE

 (a)  The settings on computer equipment must not be changed unless by permission of the IT tutor.

 (b)  It is prohibited to access or download any information on the Internet that is deemed to be pornographic, intrusive

or offensive in its content.

 (c)  Laptops must not be removed from the room they are located in.

 (d)  The use of the IT equipment for personal use (including social networking sites) is restricted to I.T. support times.

 (e)  All classes must be vacated during break times.

 (f)  Using the college’s technology resources to seek out, access, share or send any material of an offensive, obscene or

defamatory nature is prohibited.

 (g) The downloading of unlicensed material and the unlawful copying of copyright material is strictly prohibited.

 (h) Once you are assigned a username and password you are only permitted to login using these details and you must keep

these details private and secure. Students must logout on completion of computer use.

 (i)  Students are welcome to BYOD (Bring Your Own Device) and will have access to WIFI but not access to the server via

        personal devices.

  

11.        DRUGS POLICY

No person is permitted to enter the college under the influence of alcohol or any other illegal substance. Whilst in the college,

no participant is permitted to have alcohol or any illegal substance in their possession.

 

12.     SAFETY PROCEDURES

All participants must ensure that all health, safety & fire procedures are adhered to in the event of a fire and that all reasonable

care is exercised whilst in the college to ensure the College remains a safe workplace. In the event of a First Aid incident please

ensure help is sought at the earliest opportunity.

Students may only attend the college if they feel fit and well enough to do so.

 

13.     BULLYING STATEMENT

Bullying is unacceptable and will not be tolerated.

Everyone should be encouraged and supported to report all instances of bullying.

All reports of bullying will be investigated and be dealt with sympathetically.

 Discrimination, Harassment & Intimidation of any nature will not be tolerated.

 

14.    COMPLIANCE WITH POLICIES OF THE COLLEGE

All persons are obliged to comply with the written policies of the college and copies of all policies are available on request.

Please tick the policies which have been discussed with you;

 

Substance Use Policy              {__}                Admissions Policy                    {__}

Bullying Policy                         {__}                Customer Service Charter       {__}

Health & Safety Policy            {__}                I.T Policy                                    {__}

 

 15.     PERSONAL HYGIENE / DRESS

Each person is responsible for dressing appropriately and ensuring that they take care of their personal hygiene.

Where a matter of this nature arises it will be treated discreetly.   

 

16.      STUDENT CAR PARKING

Car parking for students is strictly limited to the designated area to the front left of the site upon entrance. Coláiste Éile cannot

provide car parking for all students. Places are allocated on a first come first served basis and illegal parking may result in

clamping with a release charge of €150.00. Students will be advised of alternative parking arrangements on request.

 

17.     APPEALS (FETAC)

FETAC/QQI do facilitate all students to appeal allocated results through an independent process. Currently the fee for appeals

is €40 per appeal. Details of the process are available on request.

 

18.     MOBILE PHONES

The use of mobile phones during class time is not permitted. Phones must be kept on silent and in exceptional cases where

calls have to be taken they should be of short duration and be the exception and not the norm.

 

 19.    TASTER OPPORTUNITIES

Where a student is invited to join a course after the course has commenced, the student will be advised that their participation is

on a ‘taster’ basis. This means that because the formal assessment process has already commenced, that they will not be

submitting course material for assessment in that current period. They are welcome to gather assessment material for a possible

future submission, but the college cannot guarantee that opportunity. This will be clearly advised to all students who participate

on this basis and it will be recorded in the tutor roll book (with the letter T).

 

20.    GARDA VETTING

All students involved in work experience on enrolment must complete the latest version of the Garda Vetting process as this specific programme is orientated towards employment and for work experience all students must have completed Garda Vetting.

 

Contravention of this code of practice will result in a meeting between the student and BTEI Co-ordinator.  Failure to resolve the issue(s) will result in dismissal from BTEI.

 

If you wish to be part of a text alert service please fill in your mobile number

 

Mobile:           ___________________________

 

DECLARATION - I have read the above Code of Practice and accept it as a condition of being enrolled as a BTEI Participant in Coláiste Éile.

 

Signed________________(BTEI Participant)                                   Date     _______________

 

 

Signed_______________(BTEI Co-ordinator)                                   Date      _______________